Record weekly counts (adults, children, online). The chart shows your recent trend; figures feed the Statistics for Mission helper.

What the team have told you about when they're free or away, from their portals.

• Volunteers add dates under “My availability” in their portal.
• The away and free-to-help lists show here, soonest first.
• The same notes appear next to each name when you assign a patrol team.

Your plan and which modules are active. The free core is always included; contact support to add modules or arrange a licence.

Browse who has a birthday or anniversary each month. Add dates on each contact's record.

Book a room once or on a repeat — the single place to manage room hire.

• Tick one or more rooms for a multi-room booking.
• Repeats? turns a booking into a regular booking that fills the diary.
• Approving checks for clashes (including linked/adjoining rooms).
• Raise quotes and invoices from a booking's page.

Room-by-week grid so clashes and free slots are obvious.

• Each row is a room; a multi-room booking shows in every room it uses.
• Pending and confirmed bookings are colour-coded.

Log issues against a building with priority, owner and due date. Overdue tasks are flagged.

Your whole-church diary of services and events.

• Switch between Month and List views.
• Click a day's event to open it.
• Add an event at the bottom — set a type, optional capacity and open it for public registration.
• Colours: services, events and private bookings.

Secure check-in with a pickup code matched at collection.

• Open the kiosk for a foyer tablet, or check in from here.
• Each child gets a code printed on a child tag + matching guardian tag.
• At pickup, enter the code from the guardian's tag; a leader can override a lost tag.
• Keep allergy/medical records under Consent & medical.

Everyone connected to your church — members and visitors.

• Search, tag and segment people; add your own custom fields.
• Import or export a CSV; find and merge duplicates.
• Open a contact for their timeline, giving, groups and family links.

Your overview: key numbers, what needs attention, the week ahead and this month's birthdays. Click any tile to jump in.

Your GDPR toolkit: manage consent, export a person's data (subject access request), and erase records on request.

DBS checks and safeguarding training.

• The Overview roster shows who is cleared to serve, by role.
• Set what each role needs on the Requirements tab.
• Training records and certificate uploads live here too.

Policies, PCC minutes and risk assessments. Upload a file or link to one; mark each Public or Restricted.

Events open for public sign-up. Tick 'open for registration' on a calendar event to list it here and collect RSVPs.

Suppliers and non-member hirers — the people who rent your rooms.

• Link a contact to bookings to raise quotes and invoices.
• Keep organisation, phone and notes in one place.

Income, expenses and budget-vs-actual across funds.

• Record a spend, or let volunteers submit claims with receipts for approval.
• Only approved expenses count as spend.
• Year-end pack gives PCC/APCM totals; Collection counting reconciles cash.

Record gifts, track funds and manage Gift Aid.

• Record manual gifts or take card gifts on your public giving page.
• Funds show progress to target; export the Gift Aid schedule for HMRC.
• Pledges, statements and QR/text-to-give are linked here.

Home groups and ministries — who leads and when they meet. Open a group to manage its members; see per-group reports.

Group people into families/homes. Deleting a household unlinks members but keeps the people.

Bring existing records in from a spreadsheet (contacts, giving, events). Each importer reads a CSV with a header row.

An opt-in photo directory. Members switch on their own listing and choose what to share — nobody appears without consent.

• Turn the directory on/off for the church.
• Members opt in and upload a photo from their portal.
• Print a confidential directory of those listed.

Email and SMS to your congregation.

• Pick an audience; email sends for real.
• Leave the schedule blank to save a draft, or set a date (and repeat) to send automatically.
• Save reusable layouts under Templates.

The agencies you work alongside — police, venues, mental-health and homelessness services — in one address book.

• Add each partner with a category, phone and notes (when to call, opening hours).
• Tick “Show in portal” to list it under Useful contacts in the volunteer portal.
• Volunteers get tap-to-call numbers on patrol nights.

Confidential notes on visits, bereavements and follow-ups. Restrict who can see this area via roles/permissions.

• Log a note with a category and status.
• Care plans handle recurring visits.

Recurring visits and follow-ups that roll their next-due date forward when you mark them done. A weekly email reminds the office what's due.

Plan night patrols, build the team and track who's on.

• Plan a patrol with an area and time window.
• Add roles (Team Leader, Street Pastor, Prayer Pastor, Base) and assign volunteers.
• Set the status to Confirmed once the patrol is covered.

Connect your own Stripe (and others) so online giving and invoice payments go straight to the church.

Custom access groups that override a person's role — tick exactly which areas they can use. The matrix shows what each built-in role can access.

Requests submitted from your public prayer page. Mark them Open / Answered / Closed; 'Prayer chain' items were shared with consent.

Every quote and invoice across your lettings, with what's owed and overdue.

• Filter by type or hirer; print a hirer statement.
• Outstanding and overdue totals at the top.
• Create quotes/invoices from a booking, then send or take card payment.

Bookings that repeat (e.g. a weekly toddler group). Set one up by choosing a repeat on a New booking; manage them here.

• Pause an agreement to stop generating new dates.
• Generate upcoming fills the diary now (a nightly job also does this).
• An end date makes term-time or short-run hires stop on their own.

Twelve-month trends across the church, with a printable report and the Statistics for Mission helper.

Reusable liturgies, prayers, talk outlines and readings to draw on when planning services.

Plan who's serving and spot gaps.

• Create a rota, then add roles and assign people.
• Gaps are flagged; members can self-sign-up from their portal.
• Print four weeks for the noticeboard.

Confidential casework and the incident log.

• Log concerns, disclosures and allegations as cases.
• Keep a factual incident log with sign-off.
• Access is limited to your safeguarding team.

Confidential record of concerns, disclosures and accidents.

• Each gets a reference and a status workflow.
• Record facts only; sign off to close.
• Serious concerns must be referred to your DSA/authorities.

Find a contact, event, booking, group or external contact anywhere in Vestry.

A record of talks with passage, speaker, date and media link.

Build an order of service — songs, readings, talks and who's doing what.

• Open a plan to add items in order.
• Print the order of service, or use Projection for a full-screen slide view.

Church details, public content and integrations, organised into tabs.

• Public content & branding appear on your public pages.
• Add your own email (SMTP), SMS, spam protection and invoicing details.
• Switch on the public room-booking page.

A step-by-step checklist for getting your church set up, in the best order, with live progress.

Change what appears on the handover and donkey forms without asking anyone.

• One item per line — add, rename or remove freely.
• Handover: given out, collected, and incident types.
• Donkey: the driver's quick check and the co-ordinator's full inspection.

Build public forms with your own questions — sign-ups, registrations, applications, surveys. Each gets a shareable link.

• Question types include choices, dates, yes/no and file uploads.
• Add a rule so a question (or whole section) only shows for a given answer.
• Map questions to contact fields and consents so responses land in Contacts.
• Open/close dates, a response limit, and email notifications live under Settings.

Your song library with CCLI usage logging.

• Log each use to build your CCLI return.
• Open the CCLI usage report for the totals.

Add staff and volunteers and set their role. They sign in with a 6-digit email code — no passwords.

• Roles set what each person can access.
• For finer control, assign a custom permission group.
• Add multiple login emails to one person.

The vehicle's renewals, flagged issues and inspections in one place.

• Drivers do the quick pre-patrol check on the night from their portal.
• The co-ordinator records the deeper full inspection here (oil, tyres, fluids, kit).
• Anything flagged “Needs attention” on a nightly check becomes an outstanding item to sort.

Training dates and optional jobs volunteers can sign up for from their portal.

• Add a date with a kind (training or job), time and place.
• Volunteers sign up from the Training tab in their portal.
• Confirm who attended afterwards so it counts on their record.

Who holds what uniform — kit lives at volunteers' homes.

• Add items (with sizes and numbers) and issue them to volunteers.
• Volunteers flag damaged or lost kit from their portal; flags show at the top.
• When someone leaves, their items show what to collect — mark each Returned to stock.
• Shared night kit (bags, defib) is ticked on the handover, not tracked here.

The pubs, clubs and spots your teams look in on, with when each was last visited.

• Add a venue and it appears as a tick list on every handover.
• Team leaders tick off the venues they visited that night.
• Anything not visited for 3 weeks is flagged “Needs a visit”.

Welcome newcomers through to belonging.

• New sign-ups appear here automatically.
• Move people along the stages, then mark them as members.

Members with no recent giving or rota activity, so you can reach out.

• Set the lapsed threshold (days).
• Send a gentle nudge email; the date is recorded.
• A weekly email also flags these to the office.

Give volunteers their login and tell them how to get in, in one go.

• Tick volunteers on the Volunteers page and choose Welcome email, or open it here for everyone without an account.
• Each recipient gets portal access linked to their existing record — no sign-up form, no duplicates.
• Send yourself a test first; replies come to you.